RIGHT PLACE HEALTH
Notice of Privacy Practices
Effective Date: August 24, 2026
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Right Place Health is committed to protecting the privacy and security of your health information. This Notice explains how we may use and disclose your protected health information ("PHI"), your rights regarding that information, and our responsibilities under applicable law.
1. How We May Use and Share Your Health Information
We may use or disclose your health information without separate written authorization when permitted or required by law, including for the following purposes:
Treatment: We may use and share your information to provide, coordinate, or manage your care. Example: We may share relevant information with a laboratory, pharmacy, imaging center, specialist, or other healthcare professional involved in your care.
Payment: We may use and share information as necessary for payment-related activities. Example: At your request, we may provide information needed for a superbill, reimbursement request, or other payment-related matter.
Healthcare Operations: We may use your information to operate and improve our practice. Example: We may review patient records for quality improvement, compliance, training, or administrative purposes.
Other Uses Permitted or Required by Law: We may also use or disclose your information when permitted or required by law, including for public health and safety activities; reporting suspected abuse, neglect, or threats; health oversight; workers' compensation; judicial proceedings; law enforcement requests; or organ donation.
When applicable law provides greater privacy protection than HIPAA, we will follow the more protective law.
2. When Your Written Authorization Is Required
For uses or disclosures not permitted by law without your authorization, we will obtain your written authorization. You may revoke an authorization in writing at any time, except to the extent that we have already acted in reliance on it.
Marketing & Sale of Information: We will obtain authorization when required by law for activities such as certain marketing communications. Right Place Health does not sell patient health information.
Washington State & Sensitive Health Protections: Certain categories of health information—including mental health, substance use disorder, reproductive health, and HIV/STI records—receive heightened protection under federal and Washington law. We follow all state and federal statutory restrictions, including protections against unauthorized disclosure of reproductive health records for out-of-state investigations without explicit authorization or valid legal process.
3. Family Members and Others Involved in Your Care
With your permission, or when otherwise permitted by law, we may share information relevant to your care with a family member, friend, caregiver, or other person involved in your care or payment for your care.
In an emergency or when you cannot express your preferences, we may share limited information when we reasonably determine that doing so is in your best interest and is permitted by law.
4. Your Rights
You have important rights regarding your health information:
Access Your Records: You may request to inspect or receive an electronic or paper copy of your medical record and other health information maintained by us. We will provide access as required by law and may charge a reasonable, legally permitted fee when applicable.
Request a Correction: If you believe information in your medical record is incorrect or incomplete, you may ask us to amend it. If denied, we will provide a written explanation.
Request Confidential Communications: You may ask us to communicate with you in a particular way or at a particular location (e.g., specific phone number or email). We accommodate reasonable requests as required by law.
Request Restrictions: You may ask us not to use or disclose certain health information for treatment, payment, or healthcare operations. If you pay for a service in full out of pocket and request that we not disclose information about that service to your health plan, we will honor that request as required by law.
Receive an Accounting of Disclosures: You may request a list of certain disclosures we have made of your health information during the period allowed by law.
Obtain a Copy of This Notice: You may request a paper or electronic copy of this Notice at any time.
Choose Someone to Act for You: If you have given someone medical power of attorney, or if someone is legally authorized to act for you, that person may exercise your rights.
5. Our Responsibilities
Right Place Health is required to:
Maintain the privacy and security of your protected health information.
Use reasonable physical, technical, and administrative safeguards to protect your information.
Limit uses and disclosures of PHI as required by law.
Follow the privacy practices described in this Notice.
Notify affected individuals without unreasonable delay (and within statutory timeframes) if a breach occurs that compromises the privacy or security of unsecured PHI.
When we utilize healthcare technology vendors or other service providers that handle PHI on our behalf, we require formal Business Associate Agreements (BAAs) to enforce appropriate privacy and security standards.
6. Electronic Communications
Right Place Health may communicate with you electronically for purposes such as appointments, intake forms, care coordination, billing, and other healthcare-related matters.
Electronic communications carry inherent risks. While we use reasonable safeguards and HIPAA-compliant systems, no electronic system can eliminate all risk. Your communication preferences and consent for email, text messaging, or portal communications will be respected consistent with applicable law.
7. Substance Use Disorder Records
Certain substance use disorder treatment records receive additional protection under federal law, including 42 CFR Part 2. To the extent Right Place Health maintains records subject to these protections, we will use and disclose those records only as permitted by law. Such records generally may not be used or disclosed in civil, criminal, administrative, or legislative proceedings without your written consent or a specific court order.
8. Changes to This Notice
We may change this Notice and our privacy practices at any time. Changes will apply to health information we already maintain as well as information received in the future. The current Notice will be posted in our office and accessible on our website at rightplacehealth.com/policies/privacy.
9. Questions or Complaints
If you have questions about this Notice, wish to exercise your privacy rights, or believe your privacy rights have been violated, please contact our Privacy Officer:
Privacy Officer
Right Place Health
160 NW Gilman Blvd, Ste #351
Issaquah, WA 98027
Email: privacy@rightplacehealth.com
Phone: (425) 354-3085
You may also file a complaint with the U.S. Department of Health and Human Services, Office for Civil Rights (OCR). Right Place Health will not retaliate against you for filing a complaint or exercising your rights.